There are numerous factors that matter when it comes to writing information on a specific topic. Many people wish to learn English but they end up getting confused when it comes to content business writing. Try to visualize your speech or content with the vision of people who are going to read your words written on the paper. You will realize the requirements of business English yourself which keep the reader engaged in reading without making him or her feeling bored. Every section of your content includes different intensity and selection of words which are arranged in a specific order. But every word is united with the other one which keep the information on same track. Let’s find out how you can become a better business writer.
When you’re working on a topic and you want to deliver the best and intact knowledge regarding that specific topic, you must keep in mind the whenever the reader reads something informative, different questions take birth in his or her mind. These questions often turn into confusion when the article becomes more complicated and difficult to understand. At one point, the reader stops reading because of the ambiguous points; therefore you must use the art of seven Cs in the field of business writing. Seven Cs is the chain of qualities of speeches as well as articles that solve every query and never leave the reader hanging. The chain of “Seven Cs” include completeness, concreteness, courtesy, correctness, clarity, consideration and conciseness.
- The completeness in your information never shifts the attention of the reader from one topic to another due to lack of clarity. Completeness determines that every fact and figure explained in the topic has references that relate to something and as a result, the reader gains the reason of every event that has taken place in the context.
- The information of the topic should be so concrete that it must not change when it’s mentioned again in the topic or any other speech.
- Along with explanation, there must be correctness in every sentence, meaning that the structure as well as the nature of sentences must be used correct following all the rules of grammar.
- The explanation should not lead towards any sort of negativity or anger. Everything should be written with courtesy so instead of figuring out the reason of anger or vexation in the paragraphs, the mind of the reader will only focus on what is written on the paper.
- Every sentence of the elaboration must be filled with clarity. Never try to mix words into each other, they might create a different meaning or sometimes they cause an understanding barrier; therefore every explanation written on the paper must be easy to understand.
- Consideration of factors must be mention that have a major influence on the topic your elaborating.
- Your article must be concise. Try to cover everything important in the page but keep every sentence short. Never include topics that are irrelevant. Keep the words straight forward.
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